TEAM TIMER OFFICE installs automatically on your desktop when you install POCKET TEAM TIMER
SETUP AND USE
Setting up
and maintaining Pocket Team Timer can be easily done on
the Pocket PC.
Input
options and small screensize on the PDA present problems and
inconvienences.
TEAM
TIMER OFFICE provides an easy to follow, easy to see and easy to
process alternative to the POCKET PC interface.
With
Team Timer Office you can setup your season and roster, upload the file
easily to the Pocket PC, and open a complete ready to go schedule.
You can
also easily download results files and create race result reports
automatically and seemlessly with no knowledge of file transfers,
conversions or program usage.
Individual
performance times are available by runner.
You can
easily chart performance and improvement of each roster member, with a
simple button click.
All results
and stat reports can be easily saved in formats for spreadsheets, word
and database programs, and Web page format.
Post your
results on your website or send them to the entire team.
At the season
end, you can automatically delete your final years roster, upgrade the
remaining years and prepare for next years new team members.
Setup of a
Schedule,Meets and Roster need only be done once.
Each
season you can Import all data into the New Season.
You can even
import rosters from your favorite Team Manager Programs.
All
data can clearly be presented in table form to allow quick and accurate
editing, adding or deleting of Meet,Event and Entrant lists.
Team
Timer Office does it all for you.
Team Timer
Office works with Pocket Team Timer and your Pocket PC, saving you time
and effort before the meets and afterward.
Last
minute changes and updates in race schedules, runner lists and events
rosters are still possible using the Pocket PC at the meet , or on the
way there.
All
changes are fully and accurately transfered to Team Timer Office.
Both programs
are always in Sync with each other.
top
INTRODUCTION
TO TEAM TIMER OFFICE
Registration
Using
TEAM TIMER OFFICE
OFFICE
ASSISTANT
GETTING
STARTED
SCHEDULE
A SEASON
SCHEDULE A
MEET
SCHEDULE
AN EVENT
CREATE
YOUR ROSTER
MANAGE
MEETS
MANAGE EVENTS
MANAGE
ENTRANTS
Printing Season Data
TIMING EVENTS from your PC
REPORTS
Results/Stats/Rosters/Events
REVIEW A SEASON
RESULTS and REPORTS
OPEN RESULTS
IMPORT
FROM PDA
NOW THAT YOU ARE READY TO GO
PREPARING
THE SCHEDULE for TIMING a MEET
Open a MEET
Assign
Events to the Meet
Assign
Runners to an Event
Import existing data and
Results
Exporting to
the Pocket PC
UPDATING The Pocket PC Results File
SPECIAL DATA MANAGEMENT FEATURES
Right Click Menu
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We have provided an easy to follow guide, accompanied with instructions to help you get used to using this program. When you open the program the OFFICE ASSISTANT will load . You may choose to discontinue using the OFFICE ASSISTANT at the time that you become familiar with the Menu Bar Commands. Simply check the DO NOT USE box to turn this feature OFF. You can turn it back on at any time by selecting HELP/ ASSISTANT from the menu bar. Selecting Items from the OFFICE ASSITANT Menu Tree will direct the user to real time forms and dialog boxes set up to create and use the Program A complete Help file will also open with this feature. The file will open to the appropriate instructions for the command or feature in use. You can also scroll thru the entire help file at any time. All of the features and commands presented in the OFFICE ASSITANT are available via the MENU BAR and, MENU TREE. Clicking, Double Clicking and Right Clicking will access the command menus |
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Select Schedule A Season to start the process. You must first Set up a Season,and load races and runners to use the program A Dialiog box appears offering a BLANK SEASON or SAMPLE SEASON We have provided a Sample Season to allow you to look at a fully set up and complete season and compare it to yours. Selecting FILE/ NEW/ SEASON will also bring up this box Open a BLANK SEASON. From Here you can now set up your Schedule and roster. Remember The Help Assistant file will be there to direct you. |
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| Schedule a MEET Double Click on -Schedule a Meet- in the Office Assistan box Enter the Meet Name, Date and Location, Select ADD and the Meet is added to the Tree List Select CLEAR and the Meet is stored, and the form is ready for the next MEET Continue adding Meets until the Season is complete. Select CLOSE when finished Double Clicking on the Season Tree will also bring up this data box After a Season Is selected this data box can be selected from FILE/ NEW/ MEET |
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Schedule an Event Double click on -Schedule an Event- in the Office Assistant Box Enter a race name; BOYS1600, GIRLS1600, etc. These names must follow normal database rules. You cannot use spaces or characters. Enter the Race length and Lap number Select Class We have provided 3 programed classes. M/F and Mixed. This allows sorting and selection of your Entrant List based on Sex. By Selecting M only male runners will be available for the races, F selects female and Mixed selects both. You can enter any criteria you which to control your selections. Junior,Sophmore,Red Head, etc. The Event table will look at the CLASS selection to determine sorting criteria to load each race. A Girls1600 race will select F in CLASS and will present all F(female) ENTRANTS to be loaded into this EVENT You can select timing at MM:SS as default or MM:SS.s By checking the 1/10 box Lap lockout should be left a 2000. This feature creates a timing selection lockout of 2 seconds. This will prevent accidental double recording of times. Increasing this number will increase the lockout time. Select ADD and the new Event is added to the Tree List Continue adding Events until the MEET is complete.
All Events created will be available to add to any Meets in that Season. ie. VARBOYS ATEAM, VAR BOYSBTEAM. This way you can create two different varsity rosters which will be available for all MEETS. After a Season Is selected this data box can be selected from FILE/ NEW/ EVENT |
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Register An Entrant Double click on -Register an Entrant- in the Office Assistant box Enter First Name, We find by using Upper Case on this name it makes it easier to see and locate runners on the Pocket PC. Enter Last Name Select the Class you desire or type in your own. We have provided 3 programmed classes. M/F and Mixed. This allows sorting and selection of your Entrant List based on Sex. By Selecting M only male runners will be available for the races, F selects female and Mixed selects both. You can enter any criteria you which to control your selections.
A Girls1600 race will select F in CLASS and will present all F(female) ENTRANTS to be loaded into this EVENT Select the proper Grade. You can use an ID number if you desire. You may find list managment easier or more confusing by creating unique ID's for each runner. You can also select to use this number, For now leave it blank Continue adding Entrants until the Event is complete.
All ENTRANTS created will be available to add to any EVENTS in any MEETS in that Season. ie. VARBOYS ATEAM, VAR BOYSBTEAM. This way you can create two different varsity rosters which will be available for all MEETS. After a Season Is selected this data box can be selected from FILE/ NEW/ ENTRANT You will now have a complete Season ready to go... |
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Manage MEETS Double click on -Manage Meets- in the Office Assistant box This Selection opens a table with all Meets. You can edit, delete or add meets directly to this list without using the form. By creating several Meets with the Form , you can then Look at this Table and easily and quickly edit, add or delete Meets all from one Table. Select Apply to Save after each addition or change. Select OK to CLose You can Select the TABLE VIEW form by Clicking on the MEET listing from the Menu Tree, right clicking and Selecting / TABLE VIEW |
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Manage EVENTS Double click on -Manage Events- in the Office Assistant box. This Selection opens a table with all Events. You can edit, delete or add meets directly to this list without using the form. By creating several Events with the Form , you can then Look at this Table and easily and quickly edit, add or delete Events all from one Table. Select Apply to Save after each addition or change. Select OK to CLose You can Select the TABLE VIEW form by Clicking on the EVENTS listing from the Menu Tree, right clicking and Selecting / TABLE VIEW |
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ENTRANTS Double click on -Manage Entrants- in the Office Assistant Box This Selection opens a table with all events. You can edit, delete or add meets directly to this list without using the form. By creating several Entrants with the Form , you can then look at this Table and easily and quickly edit, add or delete Entrants all from one Table. Select Apply to Save after each addition or change. Selelct OK to Save and Close You can Select the TABLE VIEW form by Clicking on the ENTRANT listing from the Menu Tree, right clicking and Selecting / TABLE VIEW |
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Timing Races during a meet can be a hectic affair. Keeping calm through the process will help. After some time you will learn the technique to get accurate times in any situation.
It helps to load your runners in the order that they will come in as they are timed. You know your team and know who is the best. Stacking the race will make it easier for you to find the proper runner on the list as they come buy you.
Timing 12 runners on the first lap of the 1600 can be a real mess. Usually 4 or 5 guys go buy in several seconds. If you already know the order of these guys, it is a simpler job to just click down the list then huntig out each name.
If you get it wrong, you can edit the report from the desktop.
If you have a breakthrough perfromance on lap 1, you can Click the Name Header bar and sort the list by times, this allows you to resort the list of runners through the race and allow you to quickly find and time your athletes as needed.
In case of a false start, simply hit the reset button, this will stop the clock and reset the clock to start at 0:00 when you restart. This feature is active for the first 30 seconds of a race and until a time is recorded.
(On the Pocket PC, this feature is activated by a PRESS AND HOLD context menu)
If you accidentally click the wrong runner, Righ click on the name, and select CLEAR LAP.
(On the Pocket PC, this feature is activated by a PRESS AND HOLD context menu)
You cannot accidentally hit a runner twice, a lockout is in effect after you select a runner. The lockout time is controlled when you set up the race.
RACE MODE
TRAINING MODE
- Load the race with all runners from fastest to slowest
- Time each runners as they finsih the interval
- Allow the clock to run during the rest interval
- Hit RESET on the Desktop to start the next timed interval at 0:00
- On the Pocket PC, Click the Timer at the top of the screen
- Repeat timing at the end of the inteval.
- Sort by clicking on the NAME header title after each lap.
- Sort is toggled fast to slow and slow to fast by repeated clicking.
- The session is ended by:
- Hitting stop
- Timing all runners in all laps of the traiing session determined when the EVENT is set up.
- This is indicated by all runners LAPS reading F and all rows turning RED
- Results are recorded for each interval in 1 report.
RELAY MODE
To set up a RELAY requires some special setting in the EVENT and ENTRATS tables.
When creating the Event , enter one more
number
of
laps than each leg will run for the race.
The 4 x 400 will have 2 laps.
The 4 x 800 will have 3 laps.
The
Distance
Medley will have 5 laps(one more than the longest leg,1600m)
In the ENTRANTS table add a new runner. Use Space for the First Name, leave the Last Name blank. Fill in all the other data as instructed earlier.
Create additional runners with First Name, Space1,Space2, etc.
Load the runners to the race, the first 4 runners will be the first relay team.
Load the 5th runner as Space. Load the next 4 runners and load Space2 as the 5th.
Continue till all relay teams are loaded.
The race screen will show Space,Space2,Space 3 as spaces.
Now each group is separated.
Select RELAY from the Menu Bar.
Selecting RELAY will turn off the autosort feature for this race.
The Runners will stay in the place they ran in the relay and will not be sorted by time after the race is completed.
Run the race.
Runner 1 is recorded at the end of each of his lap or laps. His final lap is recorded when he hands off the baton.
Immediately after recording Runner 1's last lap(at handoff) ,Record Runner 2.
Runner 2 is recorded at the end of each of his lap or laps. His final lap is recorded when he hands off the baton.
Immediately after recording Runner 2's last lap(at handoff) ,Record Runner 3.
Runner 3 is recorded at the end of each of his lap or laps. His final lap is recorded when he hands off the baton.
Immediately after recording Runner 3's last lap(at handoff) ,Record Runner 4
Runner 4 is recorded at the end of each of his laps and at the end of the race..
Because all runners will never have all laps the race will not stop automatically, When the race is finsihed you must select STOP.
The race will end and record the times.
DO NOt sort the screen during relay races.
BY selecting RELAY from the Menu Bar
The results report will have 3 laps for each runner(in the 4 x 800)
Lap 1 and Lap 2 will have data on Runner 1
Lap 1 ,Lap 2 and Lap 3 will have data for the next 3 Runners.
Lap 2 and Lap 3 will show the Lap and Split times for these Runners .
Lap 1 will show the Split time at each handoff for these Runners
The Final times will be the time at each hand off and the Final for the last runner.
4 x 800 Relay
Boys 4/15/2005
Ballard Vs Woodinville
Name Final Lap1 Lap2 Lap3
Zack 2:15 1:10/1:10 1:05/2:15
Doug 4:35 2:15/2:15 1:10/3:25 1:10/4:35
Brad 6:40 4:35/4:35 1:05/5:40 1:00/6:40
Mason 8:50 6:40/6:40 1:10/7:50 1:00/8:50
Alex 2:30 1:10/1:10 1:20/2:30
Ryan 5:20 2:30/2:30 1:20/3:50 1:20/5:20
Noah 7:30 5:20/5:20 1:00/6:20 1:10/7:30
Andrew 9:30 7:30/7:30 1:00/8:30 1:00/9:30
Team Timer Office provides fully functioning PC Timing capability.
You can time and record Events from your Laptop or Desktop PC
3 modes are available:
- RACE Mode
- All runners START at the same time with all LAP and SPLIT times recorded
- FINAL Time Recorded
- Entrants sorted by Finish Time
- TRAINING Mode:
- All runners start at the same time, times are recorded at each interval and reset for the next interval.Results are stored for each interval run
- Times are for each Interval Lap Run
- No Final Time is recorded
- Entrants sorted each lap by FINAL time
- RELAY Mode:
- Only The first leg runner starts until handoffs occur, Each runner's leg SPLIT and LAP is recorded and the FINAL race time.
- Each leg START is controlled by the USER
- Lap and Split for each runner is recorded
- Final Time is recorded
- No sorting at by time at Finish
RACE MODE
The Race Results need to be stored with the race in a particular MEET
The Race Timing Screen must be selected from a MEET.
- From the Meet Menu Tree
- Select a MEET
- From the MEET Dialog Box
- Select an EVENT
- From The EVENT Dialog Box
- Select RUN
- From the Race Screen
- Hit START
TRAINING MODE
The Training Race Results do not need to be stored with a particular MEET
It is not necessary to open this screen from a MEET dialog box.
- From The EVENT Menu Tree
- Select an EVENT
- From the EVENT Dialog box
- Select TRAINING
- From the RACE
- Hit START.
The Training mode allows repeat interval times to be recorded in one RESULTS REPORT
START the RACE
- At the end of the first interval
- Click each runner to record their times
- Allow the clock to RUN during the interval break.
- Hit RESET when the next interval starts
- and REPEAT
RELAY
There are times when you will want to time several teams in relays and medleys.
When creating the Event , enter one more number of laps than each leg will run for the race.
The 4 x 400 will have 2 laps.
The 4 x 800 will have 3 laps.
The Distance Medley will have 5 laps(one more than the longest leg,1600m)
In the Entrants table add a new runner. Use Space for the First Name, leave the Last Name blank. Fill in all the other data as instructed earlier.
Create additional runners with First Name, Space1,Space2, etc.
Load the runners to the race, the first 4 runners will be the first relay team.
Load the 5th runner as Space. Load the next 4 runners and load Space2 as the 5th.
Continue till all relay teams are loaded.
The race screen will show Space,Space2,Space 3 as spaces.
Now each group is separated.
Select RELAY from the Menu Bar.
Selecting RELAY will turn off the autosort feature for this race.
The Runners will stay in the place they ran in the relay and will not be sorted by time after the race is completed.
Run the race.
Runner 1 is recorded at the end of each of his lap or laps. His final lap is recorded when he hands off the baton.
Immediately after recording Runner 1's last lap(at handoff) ,Record Runner 2.
Runner 2 is recorded at the end of each of his lap or laps. His final lap is recorded when he hands off the baton.
Immediately after recording Runner 2's last lap(at handoff) ,Record Runner 3.
Runner 3 is recorded at the end of each of his lap or laps. His final lap is recorded when he hands off the baton.
Immediately after recording Runner 3's last lap(at handoff) ,Record Runner 4
Runner 4 is recorded at the end of each of his laps and at the end of the race..
Because all runners will never have all laps the race will not stop automatically, When the race is finsihed you must select STOP.
The race will end and record the times.
DO NOt sort the screen during relay races.
BY selecting RELAY from the Menu Bar
The results report will have 3 laps for each runner(in the 4 x 800)
Lap 1 and Lap 2 will have data on Runner 1
Lap 1 ,Lap 2 and Lap 3 will have data for the next 3 Runners.
Lap 2 and Lap 3 will show the Lap and Split times for these Runners .
Lap 1 will show the Split time at each handoff for these Runners
The Final times will be the time at each hand off and the Final for the last runner.
4 x 800 Relay
Boys 4/15/2005
Ballard Vs Woodinville
Name Final Lap1 Lap2 Lap3
Zack 2:15 1:10/1:10 1:05/2:15
Doug 4:35 2:15/2:15 1:10/3:25 1:10/4:35
Brad 6:40 4:35/4:35 1:05/5:40 1:00/6:40
Mason 8:50 6:40/6:40 1:10/7:50 1:00/8:50
Alex 2:30 1:10/1:10 1:20/2:30
Ryan 5:20 2:30/2:30 1:20/3:50 1:20/5:20
Noah 7:30 5:20/5:20 1:00/6:20 1:10/7:30
Andrew 9:30 7:30/7:30 1:00/8:30 1:00/9:30
With TEAM TIMER OFFICE you now have instant access to all your
race results and data.
In very little time
you have a fully editable and printable table with all Laps, Splits and
Final times for all races and runners in your meet.
The results table can be
exported to several different formats for use in other programs or for
easy email and posting to a website.
Individual times and
performances are available by simply clicking on a runner's name.
All the information needed
to create these reports are automatically uploaded to your Desktop when you Sync your Pocket PC or can be
Imported directly from your PDA
The ENTRANT Roster will provide a list of all Entrants in your Roster The MEET Roster will provide a list of all Runners in each event for the selected Meet
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TEAM STATISTICS
will generate a growing table of all Entrant Results for all races in
which they run.
You will get a growing record of the entire teams Race Times thru the season. PR's are indicated in Bold and a performance quotient is applied. You can compare times and improvements of all team members in all races. This report is generated in HTML and CSV and is stored in My Documents/PTT/STATS The REPORT can be printed thru the FILE/Print command MEET SUMMARY will generate an editable spreadsheet of all entrants and races. Times are presented as FINALS and Lap Splits. This report can be saved in several fomats thru the FILE/Export command This report can be priinted thru the FILE/Print comand ENTRANT SUMMARY will generate an editable report of each individual's season Stats. This report can be saved in several fomats thru the FILE/Export command This report can be printed thru the FILE/Print command |
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Open Results from a File Double Click on -Review a Season- in the Office Assistant box. This will open the Menu Tree Double Click on -Open Results- Results files are automatically uploaded to your desktop, when you Dock your PDA. These filles are stored in My Documents/PTT as .ptr files. Selecting Open Results brings up a box with the available files. These files are identified by PDA date and time. Double click on the file , a tree of the Season Results from the selected meet comes up. You can open any MEET, EVENT or ENTRANT by clicking . Selecting a Meet or race will bring up an editable, printable and savable table with all races, runners and results. Selecting a Runner brings up a table with all personal stats for the season. Columns can be sorted by clicking in the Name bar Columns can be resized by dragging in the Name bar Data can be edited or deleted by clicking in the first solid column You can use the Menu by Selecting FILE/ OPEN/ SEASON RESULTS |
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IMPORT RESULTS from the PDA The Pocket PC must be cradled before Import is possible. Click on this command and results from the PDA are uploaded to the Desktop and presented for opening. Once imported, theses files are included in the Open Results list. You can use the Menu by Selecting FILE/ PDA IMPORT |
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| EXPORT the Schedule and Roster to the Pocket PC The Pocket PC must be cradled. By Selecting File/PDA EXPORT, The existing Season is automatically transferred to the Pocket PC TEAM TIMER OFFICE will EXPORT the NEW SEASON to your PDA as PTT.cdb. The existing file will be renamed PTT.old. If you desire to roll back to your old Season simply rename the new PTT.cdb to PTT1.cdb and change PTT.old to PTT.cdb. POCKET TEAM TIMER will open with PTT.cdb |
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EXPORT the Schedule and Roster to
the Pocket PC
You may desire to edit final or lap times in the event that you missed a runner or clicked an athlete mistakenly. The Results file can be edited, saved and exported back to the Pocket PC.
Select the Season Result or Meet Right Click and Select VIEW RAW DATA
An editable DATA TABLE will be available, you can change any data or stats on this form. Your changes will be saved as they are made.
Select File/PDA/Export to update the Results files on your Pocket PC Your Pocket PC Must be cradled in order to update.
You can also select Exit to save the file without updating
If you close the Data Table by selecting X, You will be asked to update Your Pocket PC. Select Yes will update, No will save the file.
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All of theses commands and options are available from the Menu Bar, the Menu Tree or the Office Assistant After the initial data is created and saved, it is time to set up the MEET and load the races. Open a SEASON
The Season Open command can be selected from:
You can import and transfer from existing Entrants lists to the Season. (PDA must be cradled) You can now load each meet and each race in that meet with its own list of events and runners. By selecting FILE/PDA EXPORT you can then export the new file to the Pocket PC. (PDA must be cradled) Open the Pocket Team Timer on your PDA and all new data is transferred and ready to go. The initial setup of your Season may take sometime depending on your roster and schedule size. Once the season is set up it is easy to Import all of this imformation from your PDA into the Office Program. Each Season it is a simple matter of Importing and Updating Lists. |
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The Meet open command can be selected
from:
OFFICE ASSITANT: Office Assitant is designed to aid the beginning user in setting up and becoming familiar with TEAM TIMER OFFICE, It will only be helpful as a guide to enter data in unassigned MEET/EVENT and ENTRANT tables and will not be help if used at this point. It is advised to Check the DO NOT USE ASSISTANT box as soon as you are comforable with the other command options. |
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Double click on a
Specific MEET from the Tree
The MEET Info form comes up for that Meet. You can drag the selected EVENTS to the Current Events Table. These events will be available in the Meet assigned ready to time when you open the MEET from your PDA on race day. Events can be dragged to the Current Event table by:
ENTRANTS added to an EVENT will be listed in that same EVENT in all MEETS it is listed. If you want to create an EVENT which will list ENTRANTS independantly , you must create a special EVENT. ie. VARBOYS ATEAM, VAR BOYSBTEAM. This way you can create two different varsity rosters which will be available for all MEETS. |
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The EVENT open command can be selected from:
After Selecting The Specfic Event the Race Info form box will come up. You can drag the selected ENTRANTS to the RIGHT Table. These Runners will be available in the RACE assigned ready to time when you open the EVENT from your PDA on race day. ENTRANTS can be dragged to the RIGHT table by:
Once created the List of MEETS,EVENTS and RUNNERS are available to all existing and new MEETS and EVENTS. ENTRANTS added to an EVENT will be listed in that same EVENT in all MEETS it is listed. If you want to create an EVENT which will list ENTRANTS independantly , you must create a special EVENT. ie. VARBOYS ATEAM, VAR BOYSBTEAM. This way you can create two different varsity rosters which will be available for all MEETS. |
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You can
select import and transfer existing Events and ENTRANTS lists to the
Season (PDA
must be cradled) Initial setup of Pocket Team Timer and Team Timer Office may take some time because of roster size and Schedule size. The good news is you only have to do this once. Importing data at the beginning of each season allows repeet EVENTS and returning ENTRANTS to be carried over into the following season. You only need to imput New Runners and New Events, and of course Meets in the New Schedule. Importing Data can be carried out by:
IMPORTED SEASON RESULTS can be opened thru the MENU Select FILE/OPEN SEASON or SEASON RESULTS. Browse the dialog box to MY DOCUMENTS/PTT/IMPORT TRANSFERRING ROSTERS You can also IMPORT existing ENTRANT Rosters from another Team Manager Program
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Now that you are ready to move on, You may still have
questions and ideas.
Selecting File/ Menu / New Season
and checking the SAMPLE
SEASON box will open
a complete season loaded with a full schedule, roster and results for
an
entiire season.
You can then compare the Tables, Trees and Reports of the Sample Season
to fine tune your own Season.
Feel free to contact us for additional help.
Additional Help files for POCKET TEAM TIMER include:
STEP
by STEP Setup V2
FAQ
WELCOME
To POCKET TEAM TIMER V 2
